Attending Scaling New Heights

Scaling New Heights in accounting to better serve clients in construction

We’re here in Salt Lake City, Utah at the Scaling New Heights convention produced by Woodard. We thought we would let you in on what we’ve been up to while we’re here. Keep in mind, everything we do (including convention attendance) hinges on our mission of helping our clients (small to medium commercial construction contractors) Run With the Big Dogs. And, we must tell you, we believe our experiences here have added to our ability to do so.

Scaling New Heights through attendance

From the Woodard website: “Each year, over one thousand of the world’s leading small business advisors and over 100 of the world’s leading software developers gather to gain knowledge, cross-refer services, develop practice skills…and more!”

From Tonya and Yvonne: Yes! Let’s roll!

We arrived eager to expand our knowledge and expertise, one keynote, one breakout, and one handshake at a time.

We were not disappointed!

In addition to that, we came with a set of objectives. Following our own advice  we had these goals in mind before we got here.

  • Expand our industry knowledge in general ✅
  • Find solutions for two client related problems
  • Look for new or updated app and SaaS vendors ✅
  • Network with peers ✅
  • Position Tonya as an expert* ✅

Learning from our peers, swapping big (and little) ideas, checking out the fun tech, and finding solutions for real life, real time problems our construction contractor clients encounter is exhilarating!

*Tonya was among the 4 people who served on a panel discussing best ways to serve construction contracting clients.

Scaling New Heights for the fun of it!

From joining the Knowify gang at Eva for tapas, to Jennifer Dymond showing us how the study of Improv  can make us better at serving our clients, we’ve been having fun! For Tonya, connecting with returning friends and for both of us making new friends has been the mortar to the building blocks we encounter in the breakout sessions.

Sharing tips, insights, and information one trowel blade at a time, is allowing us to share and compare with top notch accounting and business advisors from all across Canada and the US.

Scaling New Heights for the plums

It is possible we will still find more plums as this day and the next roll out. As of now, we’ve discovered 2 plums which have caught our attention and have already been acted upon in one way or another.

Plum 1. “We need to build out a very good website intake form to be available for potential clients to prior to initial consultation.”

Initial action step: Speak with website designer concerning placement. ✅

Secondary action step: Send info to calendar to begin design process. ✅

Plum 2. Need to take definitive action on the move towards AI in the accounting sector.

Initial action step: Begin brainstorm discussion with notes concerning possibilities. ✅

Secondary action step: Set up firm wide meeting to discuss iterations in business model. ✅

We’re excited to move on to the next sessions, meetings, and encounters as we finish up the week here at Scaling New Heights. And we’re excited about the upcoming possibilities.

 

Hope you’ve enjoyed this small peek into the happenings at the Schulte and Schulte firm.

Providing Accounting, Contract Document Management, and Advisory Board Level counsel for small to medium commercial construction subcontractors.

So you can Run With the Big Dogs. Call us! 866-629-7735 

Work in Progress Accounting

Tonya Schulte – Construction Accounting Specialist

Recently Tonya, one of our founders, was asked by CCAN (Construction Company Advisor Network) and Knowify to present a webinar on the basics of Percentage of Completion Accounting. The webinar is for those who need to understand the concepts behind the method, whether they are contractors or accounting advisors to contractors.

It all boils down to . . . well that is what the webinar is all about.

Before you jump in, I want to alert you to the fact that shortly into the webinar (at about 4:23) there starts to be a little bit of technical difficulty. Tonya’s voice is sketchy and cuts out a bit here and there. Hang tight – the slides are still there and quickly enough the voice issues are straightened out.

You’ll be able to hear her just fine before she gets to the deep dive of explaining how to use the principles involved in Percentage of Completion Accounting.

Now you can see why this method of accounting can be so useful for construction contractors.

The team here at Schulte and Schulte are trained in using this method for our construction contractor clients. If you’re interested in joining our successful contractor clientele, be sure to get your place in line on our waiting list by calling 480-442-4032 or Toll Free: 866-629-7735.  Simply let the person answering the phone know you would like to be added to the waiting list.

Change Orders

how to deal with construction change orders

how to deal with construction change orders

In a perfect world war, divorce, and change orders wouldn’t exist. Sorry, we live in an imperfect world. As for war and divorce – I got nutten. Yet, I can provide some information concerning how to deal with the inevitable change orders that are going to arise during many construction projects.

Change order basics

Construction change orders are used for altering a construction contract. They are contract documents both parties agree to, signifying they understand there is a change to the original agreement. Further, a change order defines the costs and time factors which will affect and alter the original construction contract. That being said, it is well to develop a proactive change order management strategy.

The first way to diminish the use of change orders is to create the best initial contract. And, because unforeseen conditions, designer error or omission, or a change of heart can all be starting points for change orders it will serve you well to have a formal change order request process addressed in your original contract.

Building your change order process

These 5 steps are a good foundation for building your change order process.

  1. Develop the timeframe requirements concerning initiating a change order request

 

  1. Determine what specific information and documentation will be required

 

  1. Note who the authorized agents will be concerning the approval of the change order

 

  1. Lay out how communication between all parties involved will be handled

 

  1. Negotiate terms concerning scope, costs, and timeframe

It is also a good idea to let your clients know that submitting a change order request does not immediately cause work to change. There can very well be time involved in your research concerning the costs of labor and materials as well as other factors.

Other change order considerations

If one phase of the construction must be torn out in order to accommodate the requested changes the costs and time constraints are likely to be considerable. That is probably the easy part for your client to understand.

What they may not know is the other costs you’ll be considering concerning what must be changed. I asked our team here at Schulte and Schulte to give me some ideas concerning what monetary factors you, the construction contractor need to consider when negotiating a change to your original contract.

Depending on which trade you’re a part of, all or only some of these items may be factors.

  • Labor
  • Materials
  • Equipment usage
  • Restocking fees
  • Shipping costs
  • Taxes

Be sure to include each item in your calculations concerning the costs associated with the change.

Change order forms

You can get a general idea about a change order form here.  Of course, this site offers this disclaimer should you choose to use their form. “The forms on this site are provided ‘As-Is.’ By using these forms you agree that you are using them at your own risk. Most of the free forms are not prepared by an attorney and may need substantial modification.”

You can see another example of what your change order form could contain here.

Better yet, (and, this is what we recommend) if you’re using Knowify, there is a simple way to deal with the change order form. Check out the video here.

We’re able to provide information concerning the use of Knowify in your construction accounting process as well as your change order process. Get in touch here or give us a call 480-442-4032 or 866-629-7735.

Building an Efficient Construction Office – Part 3

Efficient construction contracting planning.

Efficient construction contracting planning.

This is the third in a 3-part series dealing with efficiency in a construction contracting office. The first installment can be found here. And, the second here.

At this point you’ve begun to understand the importance of working in a pleasant atmosphere and having documented processes. You get that organized and standardized within your construction business means it will run more efficiently. Yet, there are still some issues to be dealt with.

How do you know where to start in developing processes for the systems?

There are at least three different methods to help you decide.

  1. Start with simple. Begin with the process which is likely to have the fewest action steps involved in order to get your feet wet.

 

  1. Triage your systems candidates. Which system is giving you the most trouble and needs to be addressed soon?

 

  1. Use the template associated with a particular system found in the SaaS you’re using for developing and documenting processes. (I know, that came out of the blue. So, hang tight, I’m going to give you more information about this really cool tool.)

There’s a SaaS for that

We, at Schulte and Schulte were blessed to find a perfect solution for our accounting business almost from inception. We use Aero Workflow (a SaaS product) to create, store, and use the documentation we need for many of our systems.  There is a bit of a learning curve involved with using Aero, yet it is a small hurdle to overcome when you consider the advantage we’ve achieved in being better able to serve our clients. There are a number of processing templates we can use. We can base a customized process off a standard template. Plus, we’re able to create from start-to-finish our own accounting processes to meet the needs of our individual clients.

Beyond that, we are also able to use Aero to designate tasks, to assign and track projects, to determine how long a task or project took to complete, and along with a host of other benefits we’re more efficient. Pretty cool, huh?

Some efficiency targeted SaaS platforms for you to choose from

There may be other similar SaaS platforms for you to choose from, but these four are all pretty well known, and all seem to have components which would be helpful for a number of different construction office applications. Plus, each of them offers a basic or starter level at no charge. That way you can look them over, play around with them, and decide which you’re most comfortable with. You can determine which would best serve your needs. Finally, none of them seems over-the-top expensive – although there is some difference in their pricing.  You can decide if Process Street,  Tallyfy,  Asana,  or Trello would be a good match for your office.

Develop a tech stack

A tech stack is the assortment of technical tools chosen to aid in the use of a foundational SaaS platform.

For example, Schulte and Schulte uses QuickBooks Online  for our foundational platform. And because we believe simplicity serves us well, our tech stack includes only Aero Workflow, Hubdoc, and GSuite. (We were recently invited to be part of a beta testing group for Client Hub and are looking forward to determining how well it will serve us as well as our clients.)

The tech stack we recommend for our clients includes QuickBooks Online, Hubdoc, and Knowify.

Knowify?

“Knowify is a SaaS platform for construction contractors that provides job management tools and real-time business intelligence to help them streamline their business processes, take on more jobs and ultimately run a more profitable business.” I hijacked the previous sentence from a SaaS comparison site because I think it pretty well describes Knowify. What it doesn’t mention is that Knowify is much more reasonably priced than its competitors. (By the way, our clients receive a discount on the Knowify pricing by virtue of our professional relationship with Knowify.)

Take a look at the construction-centric systems you’ll find housed in the Knowify SaaS.

  • Bid Management
  • Billing and Invoicing
  • Change Orders
  • Commercial
  • Contract Management
  • Document Management
  • Job Scheduling
  • Lead Management
  • Residential
  • Subcontractor Management
  • Submittal Management
  • Supplier Management
  • Task Management
  • Time Sheets

Did I just hear you breathe a sigh of relief? I know, because we’ve heard it time after time when we’ve introduced our clients to the robust system they can put to use right away in making their construction contracting business more efficient through the use of Knowify.

In conclusion

There you have it. By upgrading your surroundings, understanding the importance of systems and processes, and choosing the right Software as a Service (SaaS) you’re well on your way to becoming more efficient and better able to serve your customers.

We wouldn’t be any good at all if you need someone to paint your office, we’re pretty good at passing on what we’ve learned about running an office, and we’re excellent at helping you get a handle on your accounting needs.

Pick up the phone and give us a call Toll Free: 866-629-7735 or contact us here.

From Accounting to Bidding – Nailing It!

When you’re in the construction contracting business a lot rests on your ability to present an accurate bid.

Before you bid your next job consider how your financial records and reports can and should strengthen your bidding accuracy.

It isn’t about the luck of the draw, nor is it about hoping you get close. It is about knowing and understanding the basic numbers (i.e. how much the materials cost, how many people it will take, how many hours will be involved) as well as a slew of other numbers which must be considered.

Taking a holistic look at the numbers

Of course, numbers in and of themselves are useless; it is when you apply your understanding of the construction industry, add your knowledge of your team’s competency levels, and take into account the likelihood of Murphey’s Law plopping itself down in the middle of your job site that you begin to have a clear understanding of how to shape your bid. Still, your financial reports are your friends, you’ll do well to listen to them. Here are some of the things they can tell you:

  • The labor and labor burden rate for each of your field employees

 

  • What your equipment costs you to own annually

 

  • Your overhead percentages per job

 

  • Your cost of sales

 

  • Your gross profit

 

  • Your net profits

 

  • Your gross margin percentage

 

  • What your liabilities and debt are

Some further information your reports will divulge

  • How your fixed costs are affecting your bottom line

 

  • How well each department or division is doing

 

  • How your sales are affected seasonally

 

  • Your past history concerning number of hours needed to complete tasks or portions of projects

 

  • Which subcontractors have proven most beneficial to you on previous jobs

What’s the point?

When you use your financial records in your bid preparation you have an historical guide as well as an up to the minute guide to assist you through the process. Plus, knowing your numbers puts you well ahead of the “average” construction contractor.

Know your contract numbers. Listen to your financial reports. Top construction business owners know their contract numbers because they listen to their financial reports.

There’s an app for that

And as for bidding, of course, there’s an app for that! Well, there are quite a few apps for that. Yet, there is one which we highly recommend and use with our clients, because of its many features as well as its ease of use. “Use Knowify’s powerful budgeting tools to create detailed materials/labor/subs breakdowns for each phase of the job, then translate your budgets into a bid in no time. Fully customizable bid templates. Syncs with QuickBooks Online.”

Additional Knowify features

  • Quickly create cost estimates or bids, and use progress or AIA billing to invoice your clients

 

  • Never re-enter the same information again. Create service templates, build a catalog, and waste no time in getting your bid to the client

 

  • Accurately track POs, expenses and revenue per job

 

  • Manage multiple jobs simultaneously

 

  • Put an end to re-entering data with Knowify’s QuickBooks 2-way synching

 

  • Quickly email bids and invoices to your clients, or POs to your vendors

Do you need help making heads or tails of how your financial reports can make a difference to your construction contracting business? Want to know more about Knowify?

Schulte and Schulte can help! 480-442-4032 or Toll Free: 866-629-7735

Build standardized processes – Prepare now for the future

This is the fifth in a five-part series concerning Steps to Scaling Your Construction Contracting Business. You can see the introduction to the series (with links to each article) by clicking here.

In his article for Forbes magazine, Eric T. Wagner, shares some insight gleaned from Kelsey Ramsden who is the president of Belvedere Place Contracting Ltd.  In 2012 and in 2013 Kelsey Ramsden, was awarded Canada’s #1 Top Woman Entrepreneur by Profit Magazine – a very prestigious award for a young, entrepreneurial, woman in the Construction Industry.

While Wagner’s entire article is worth reading, today we’ll focus on the fifth of eight tips on successful entrepreneurship shared by Ramsden — Establish Systems To Mesh With Your Goals.Smart entrepreneurs not only set goals — they build systems to support those goals. Ramsden admitted she started out doing it ‘totally wrong.’ Most of us determine what we want to accomplish, establish the time frame to get it done, and then work backwards to spread out the workload. But what’s missing is our system (a defined set of time set aside with the necessary tools to work toward the goal). It’s like wanting to lose 30 pounds (goal) by summer (time frame) and signing up for the gym membership (a tool); but not scheduling the one-hour daily appointment (your system) to do the workouts.

This is how (insert your company name here) gets it done

In its most basic form, establishing systems, building standardized processes means you’re saying, “This is how (insert your company name here) gets it done,” to your crew, to your staff, to your customers, and to your potential customers.

Think about it, flexibility can be the enemy of growth. Using an extreme example, suppose you hired a new guy to help in your painting business and he refused to use the spraying equipment which makes your painting jobs run more effectively and efficiently. What if he told you he is only willing to paint with a brush? If he was truly handy with a brush he could probably get the job done, but at what cost?

Standardized and repeatable

If you’re going to scale, you need to implement standardized and repeatable processes, with proper delegation. Yet, doing so is awkward, time consuming . . . and oh so worth it. We, at Schulte and Schulte, LLC are blessed to have an app which helps us build our growing library of standardized and repeatable systems for our accounting business. We use Aero which is a process building tool as well as a repository for each of the written systems we’ve created, are in the process of creating, and will create in the future.

But what about you, the general contractor, subcontractor, service and supply contractor, install specialist, or construction related entrepreneur?

There is an app for you too!

Knowify is what you need. It is a SaaS program for small to medium contractors to use to systemize their over-all processes.

Want to know more? Our Knowify Certified Advisors will work with you to garner the best benefits associated with using Knowify to aid in scaling your construction business through the use of standardized processes.

Your call to action:

Give us a call. We will help get you set up for a phone appointment, so you can get in the Know about Knowify. Toll Free: 866-629-7735

Interview With Tonya Schulte Concerning Attending Scaling New Heights 2017

Tonya Schulte, one of our founders, will be attending Scaling New Heights 2017, in Orlando, Florida June fourth through the seventh. I tracked her down and got her to answer a few questions about the event and what part she will have in it.

Yvonne:

Tonya, when did you first hear about the Scaling New Heights 2017 convention which is taking place in Orlando, Florida this year? And what is it about this event that sets it apart?

Tonya:

Since this is an annual event, it has been on my radar for over a year, but I didn’t dream back then that I’d be able to attend. Scaling New Heights is one of the biggest accounting events of the year and what really sets it apart is the way in which Woodard makes a point of making it anything but a boring accountant’s convention. They make it FUN!

Yvonne:

We hear that at first you were not sure you would be able to attend, what made you change your mind?

Tonya:

An unexpected, but pleasant surprise came when I was asked to speak at the event!

Yvonne:

Very exciting stuff! So, first of all, what will you be talking about?

Tonya:

The fine folks at Knowify, one of our favorite apps for construction contractors, contacted me first and asked if I’d be willing to give one of the peer-led sessions to tell others about how to find and use their app. Then, I was asked by Woodard if I would do the same for Hubdoc, another app that we use daily with our clients.

Yvonne:

And, can you give us a peek into what you will be sharing with those who attend your sessions?

Tonya:

Well, I love both of these apps for so many reasons, but the main focus of each session will be on how and why to use them and what benefit the pros and the clients get from each app.

Yvonne:

You’ve also mentioned you’re excited about two other aspects of attending the convention – getting to meet people you only know through online interaction, and learning more tips and tricks of the trade. Tell us a few of the people you are looking forward to meeting and why.

Tonya:

There are so many, I’m not sure where to start! I’m very much looking forward to meeting Laura Redmond and Sarah Sivesind in person. As much as we love Knowify and Hubdoc, we also love Aero Workflow equally as well. I don’t really know how we would run our practice without that wonderful service. It helps us keep on task, gives us feedback about our estimated vs actual time spent on projects and tasks and gives us a way to correctly track time spent on consulting hourly work. We love it. I am also really looking forward to meeting Cathy Iconis from QBOChat and so many of the wonderful app partners that we’ve gotten to know through that venue like Avalara, TSheets, Expensify and so on!

Yvonne:

And, have you already determined your own learning schedule? Do you know which sessions are on your “for sure I’m attending” list?

Tonya:

So much is packed into the days and you have to be choosy. I haven’t narrowed it down completely yet. I do know that I’m very excited about the productivity and task management sessions and the marketing sessions. Those are the areas where our firm needs to learn and grow right now. I will have to sit down soon and make a definite plan!

Yvonne:

What would you say to your fellow accounting experts about attending Scaling New Heights 2017?

Tonya:

This event is one of the premier events for those of us who are looking to take our firms to the next level and into the future. If you are serious about working with clients in this new technological age, you really should be thinking about attending this event now and into the future.

Yvonne:

What do you wish to say to your clients about how your attendance at this event may affect them?

Tonya:

As our clients know, we are on their team. I am very excited for the ways in which I am going to learn to serve our clients better and make each of their teams better for my having attended this powerhouse conference.

Yvonne:

We know you’re going to be staying on Disney property at the Coronado Resort, and that should be lots of fun just to begin with, yet we have it on good report that you’re taking your dad along with you as your escort and companion. Will you fill us in on why he will be going with you and what you two have up your sleeve for “after convention” hours?

Tonya:

It is going to be a crazy ride for sure! We arrive Saturday evening and the conference gets into full swing on Sunday, but I have heard that several family members who live closer to the eastern seaboard plan to travel to Orlando and see us! It should be a packed, packed, packed few days between conference stuff, meet and greets and family time. I’ll probably come back to Arizona and crash!

Yvonne:

Thanks for sharing with us about your Scaling New Heights 2017 adventure. I think I speak for the rest of the team when I say, “We wish you well and . . . well, swag will be appreciated.” Haha

Tonya:

Haha! I’ll remind all of the app partners you said that! Wink, wink!

Will QuickBooks Online work for my Construction Business?

I was originally asked to write this article for QBOChat where it was published back on March 8th. I wanted to share it here for our readership as well (with a few minor changes.)

Have you heard it won’t?

If you are a construction company owner who has been told that QuickBooks Online won’t work for your construction business, you may want to take a second look. There are still quite a few accounting professionals who tend to think of QuickBooks Online in the same way as they view the QuickBooks Desktop software package. Don’t get me wrong, QuickBooks Desktop is still a powerful piece of software and it is still being improved upon by the great folks at Intuit. However, to truly understand QuickBooks Online you must understand the idea of SaaS, cloud computing, and app integrations.

So, what is SaaS? No, it’s not the lip that you used to give your mom and for which you were sent to bed without your supper. SaaS stands for Software as a Service. QuickBooks Online is designed to be run from the cloud and one of the major benefits of this cloud computing model is the ability for QuickBooks Online to integrate fairly seamlessly with other cloud based apps. Cloud computing and SaaS programs – “apps” – are really the future of small business management.

OK, so what?

Why, you may be asking, does this matter to me in terms of my construction business. Back to our original proposition – if anyone has ever told you that QuickBooks Online just doesn’t have enough features for you to properly manage your construction business then you should know that they’re right.

Gulp. They’re right. As a Construction Accounting Specialist, I would say that the majority of construction companies (of any size) should not attempt to manage their construction business accounting solely through QuickBooks Online. Yet, the beauty of app integrations with other cloud based software is that now you can take your accounting software – QuickBooks Online – and link it directly to your project management software – for instance, Knowify – and have all the integrated project management and accounting data be magically imported into QuickBooks Online without having to do any manual data entry from one program to the other.

Just think

Think about the ramifications of that for a second. Just a few short years ago, the various aspects of running a construction company were broken up into various parts – estimating had their software tools, project managers had their software tools and accounting had their software tools. These various software systems operated independently of one another. So, estimating would work on an estimate (say they put that together in a spreadsheet program.) Then, they had to communicate that information to the project manager and to accounting – both of whom enter the same data all over again into their respective project management and accounting platforms. As the project progresses, the project manager had to communicate with accounting information about project costs, time and materials, what portion of the job is complete, and so on and so forth.

Let’s take a walk in the cloud

Now, step into the world of cloud computing, Knowify and QuickBooks Online. With these two powerful tools integrated nearly every step of a project (no matter how complicated) can now be managed in one simple tool. Accounting still has the ‘back end’ system of QuickBooks Online for maintaining non-project related items such as payroll and bank reconciliations, but everything pertaining to the projects is now flowing through the one, easy to use system of Knowify and the accountant never needs to do double data entry work to make sense of the numbers because Knowify pushes that information into QuickBooks Online without even having to click a button. Estimating enters their estimate directly into Knowify using as much or as little detail as necessary. The project manager can manage every piece of the project from scheduling to materials invoices to billing right within Knowify. All along the way, every detail that needs to post to QuickBooks is posting to QuickBooks. The accounting department (or your knowledgeable QuickBooks ProAdvisor or Construction Company Network Advisor) can see every piece of the accounting puzzle as it pushes into QuickBooks. Financials, job costing, and other reporting tools can be accessed much more quickly because there is much less time spent between when something happens out on the jobsite and when it is accounted for in the books.

Not only that, but if you need to prepare AIA type billings on a regular basis and they give you headaches trying to figure out what the exact percentage of completion will be for that month, then you will really fall in love with Knowify’s AIA billing capabilities. Not only does Knowify track your costs and progress on the job so that you can have a very accurate picture of percentage of job completion, it even has built in AIA style forms that most general contractors will accept. (Does your QuickBooks Desktop do that?)

Now you know – and,

The next time someone tells you to stay away from QuickBooks Online because it isn’t the right tool for the job, remind them that a drill with no bits is never the right tool forthe job either!

Job Close Out – Make it snazzy for you and your employees

This is the third in a three-part series of articles. You can find part one here and part two here.

A great Job Close Out system without documentation is only a rumor about the way your company performs the job close out process. If you don’t “get it in writing” then you don’t actually have a system. What you have is wishful thinking.

Think of your construction contracting Job Close Out system as a set of rules, policies, and procedures that trained individuals can repeat as your construction company grows, a standard they can use without your direct involvement.

Creating your system will entail two parts – the simple checklist and the detailed written specifications supporting the checklist.

We’ve never done it that way before

Perhaps in the past you’ve depended on the checklist stored in your head. Or, it could be you have a Job Close Out checklist you expect your employees to follow but have never provided the supporting documents.

Whatever your set of circumstances, if you’ve come to the conclusion that in order to see your business scale you need to add a Job Close Out checklist and Job Close Out procedures to your company’s standards you may find you have some resistance from your employees.

This article from Entrepreneur has a set of steps which I recommend reading and following if you are concerned about getting your employees to come on board and be a part of the new system you’re building on your way to scaling your construction contracting business.

I would emphasize step two when creating the Job Close Out system. Getting the employees involved in this crucial aspect of “leaving a good impression” with your customers helps them see how important this phase of their job is and allows them to input steps you may have overlooked.

Building the checklist

Whether you prefer your checklist be on your digital device or on your clipboard there are options for you.

For instance, you may want to check out the mobile app form from canvas.

As a part of their package, bridgit offers a product simply titled “closeout” which may suit your needs. (BTW, I had a brief chat with one of their representatives and was impressed with her knowledge and willingness to help me with my questions.)

Another option you can look over is Smartsheet which includes in their many construction documents one titled “Project Closeout Checklist.” You’ll have to scroll down quite a way to find it, but it is there.

If you prefer a clipboard over a digital device an option for you might be the Project Closeout Checklist from ready built forms.

As far as I can tell, each of the above options offers you a prebuilt form or a way to design the form you would use for the checklist portion of your Job Close Out system. By starting with the form of your choice you would then be able to prepare the backup documentation in order to complete the system.

One more option

Our good friends at Knowify have within their system a way we can help you design and build your checklist as well as the supporting documents that would then be integrated within your Knowify data base of information. If you’re interested in finding out about how we can work with you through Knowify give us a call 480 -442-4032 or Toll Free – 866-629-7735.

 

KNOWIFY: Manage Your Entire Contracting Business in One Place

In this monthly post, it’s my pleasure to introduce you to one of the many apps that we at Schulte and Schulte endorse and recommend to our customers.

As a firm of construction accounting specialists, we love to help companies in the construction industry with their books and finances, part of that help is finding different apps or software that can help our clients out. During this monthly feature, we take a look at several apps that we love at Schulte and Schulte, and dig a little bit deeper into our favorites.

This month, we would like to introduce you to Knowify.

Knowify is an app that is a huge help to any subcontractor, whether that be commercial or residential. Some of the features that won us over at Schulte and Schulte:

Job Costing & Estimating
With Knowify’s powerful estimating tool, you can plan your jobs, itemize your material budgets, and schedule your people to create comprehensive cost estimates. These estimates can be translated into bid line items with a single click.

Bids, Contracts, & Service Work
You can quickly create bids and contracts on your own letterhead and send them through Knowify for electronic signature. You can also easily create service tickets and schedule technicians on work orders.

Time Tracking & Scheduling
Replace the whiteboard, create and maintain your schedule in Knowify so that all your people can see what needs to be worked on while they are in the field. As your people work on work orders, they can punch in time and reimbursements via Knowify’s mobile app. As your people put in time, Knowify will track how you are performing on each job compared to your budgets and estimated costs.

Knowify is truly cloud-based. You can access your Knowify account on your desktop computer, laptop, or tablet; it’s time tracking is most easily handled through the mobile app that is available for either Android or iOS.
We’ve been impressed with Knowify’s truly unified, fully integrated platform. All of its different modules (contracts, time tracking, purchasing, and invoicing) integrate seamlessly to ensure that the products and billable time covered by our client’s contracts are billed correctly.

We love Knowify, and would love the opportunity to share it with you. If this sounds like an app that you would be interested in checking out, please let us know!